CTE Program Administration & Management
News & Announcements
Five Career and Technical Education State Entitlements
The General Assembly continued state Lottery funding for the five Career and Technical Education (CTE) state entitlements for this fiscal year. Please see the link to the Virginia Education Update #2023-08 article, Five CTE State Entitlement Grants, for a description of permitted uses and school division and CTE regional center allocations. For more information, please see Requests for State Entitlement Reimbursement section below.
CTE Professional Development Sessions
The Virginia Department of Education is pleased to offer live, virtual professional development sessions for CTE administrators and work-based learning coordinators. Please refer to CTE Memo 233-24 for dates, session descriptions and registration details. Recordings and transcripts of these CTE Professional Development Sessions are available on the CTE Professional Development page.
Application for New Career and Technical Education Program/Course
School divisions can request VDOE approval of new CTE programs and/or courses at any time of the year but must be approved prior to including any budget items in the Career and Technical Education Local Plan and Budget Application.
- Application for New Career and Technical Education Program/Course (docx) – Revised October 1, 2022
- Resources for obtaining regional and state labor market data to submit with the application:
- Directions for Completing the Application (docx) – Revised October 1, 2022
Strengthening Career and Technical Education for the 21st Century Act (Perkins V)
The purpose of the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) is to develop more fully the academic knowledge and technical and employability skills of secondary education students and postsecondary education students who elect to enroll in career and technical education programs and programs of study. Also see Federal Programs – Carl D. Perkins Career and Technical Act Strengthening Career & Technical Education for the 21st Century Act (Perkins V).
- May 25, 2023 – Estimated State Allocations under the Strengthening Career and Technical Education for the 21st Century Act (Perkins V) for July 1, 2023, through June 30, 2024. See Superintendent's Memo 102-23 (docx).
- Perkins V Four-Year State Plan (docx)
Definitions
- Nontraditional Fields and Special Populations (docx)
- The definition of Nontraditional Fields and Special Populations as referenced in the Strengthening Career and Technical Education for the 21st Century Act (Perkins V).
Perkins Local Plan & Budget Application
Secondary
- Local Plan 2024-2025 (xlsm)
- The 2024-2025 Perkins Local Plan and Budget Application spreadsheet must be downloaded to your computer. Once the application has been completed and approved by your local board, it must be uploaded to OMEGA. After the application has been uploaded, the division superintendent or an authorized superintendent’s designee then approves the application in OMEGA prior to the April 30, 2024, deadline. The application Certification and Assurances page with appropriate signatures must be retained and filed at the local level and a copy emailed to cte@doe.virginia.gov or faxed to the Office of Career and Technical Education at 804-530-4560.
- Local Plan 2023-2024 (xlsm)
- 2024-2025 Comprehensive Local Needs Assessment (CLNA) (docx) The Strengthening Career and Technical Education for the 21st Century Act (Perkins V) requires that to receive Perkins V funds, an eligible school division shall conduct a CLNA related to career and technical education (CTE) and update the CLNA not less than once every two years.
- Perkins Reserve Funds (docx)
- State Equipment Maintenance of Effort (MOE) for SY 2024-2025 Local Plans (docx)
- Reference Use of Perkins Funds for CTSO (docx) - CTE Memo 081-15
- Elementary and Secondary Education Act of 1965 (ESEA) Student Groups (docx)
- Perkins V Special Populations Definition (docx)
- CTE Size, Scope, and Quality (docx)
- OMEGA reimbursement Guidance (docx)
Requests for State Entitlement Reimbursement
School Year 2023-2024
- Jobs for Virginia Graduates (JVG) Request for Reimbursement Form – SY 2023-2024 (docx)
- Special Equipment Allocation for High-Demand, High-Skill, Fast-Growth Industry Sectors Request for Reimbursement Form - SY 2023-2024 (docx)
- State and Special Equipment Inventory Form – NA. 011 (docx)
- State Equipment Request for Reimbursement Form – SY 2023-2024 (docx)
- State Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Reimbursement Request Form – SY 2023-2024 (docx)
- STEM-H Student Credentials, Materials, and Teacher Professional Development Reimbursement Request Form – SY 2023-2024 (docx)
- Workplace Readiness Skills Examinations Reimbursement Request Form – SY 2023-2024 (docx)
Federal Program Monitoring
The Career and Technical Education (CTE) Federal Program Monitoring Review System is designed to focus on continuous program improvement and student achievement.
- Six-Year Cyclical Schedule SY 2023-2024 (docx)
- Federal Program Monitoring Review System Self-Assessment Guidance Document (docx)
- Federal Program Monitoring Review System Self-Assessment Guidance Template (docx)
- Overview of the Federal Program Monitoring Review Process (docx)
CTE Civil Rights Reviews
Monitoring the prohibition of discrimination in Virginia school divisions that have career and technical programs and receive federal financial assistance
The Career and Technical Education Programs Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex and Disability (34 C.F.R. Part 100, Appendix B) require each state education agency to adopt a compliance program to prevent, identify and remedy discrimination on the basis of race, color, national origin, sex or disability by its local education agencies. Under these guidelines and adopted procedures, the Virginia Department of Education (VDOE) is mandated to conduct four on-site compliance reviews annually of school divisions that provide career and technical education programs and receive federal financial assistance. These reviews are conducted to determine whether school divisions are meeting the requirements of the following civil rights laws:
- Title VI of the Civil Rights Act of 1964 (prohibiting discrimination based on race, color, and national origin) 34 CFR Part 100
- Title IX of the Education Amendments of 1972 (prohibiting discrimination based on sex) 34 CFR Part 106
- U.S. Department of Education Title IX Final Rule (carries the force and effect of law as of August 14, 2020)
- Section 504 of the Rehabilitation Act of 1973 (prohibiting discrimination based on disability) 34 CFR Part 104
- Title II of the Americans with Disabilities Act of 1990 (prohibiting discrimination based on disability) 28 CFR Part 35
- Vocational Education Programs Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin and Handicap (Guidelines) 34 CFR Part 100 Appendix B
As the state education agency responsible for assisting the Office for Civil Rights (OCR) in the accomplishment of its mission, VDOE, Office of Career, Technical, and Adult Education, selects school divisions based on a target plan pre-approved by the OCR. This plan is designed to identify school divisions with the greatest potential for noncompliance with civil rights laws.
- CTE Civil Rights Review Six-Year Cyclical Schedule SY 2023-2024 (docx)
- Overview of the CTE Civil Rights Review Process (docx)
- CTE Civil Rights Review Process Presentation (pptx)
- CTE Civil Rights Review Checklist (docx)
- Helpful links (docx)
Regulations
Current Regulations
The Regulations Governing Career and Technical Education, adopted by the Virginia Board of Education in 2011, became effective December 19, 2012. Implementation of the regulations began on July 1, 2013.
- Regulations Governing Career and Technical Education
- CTE Courses with maximum enrollment of 20 students (docx) – Revised January 14, 2022
Data Collection & Reporting
- For details on CTE data collection, see Data Collection for Career & Technical Education
- The Career and Technical Education Reporting System (CTERS) User's Manual provides instructions for submitting the following reports:
- Secondary Enrollment Demographics Form (SEDF)
- Secondary Student Career Clusters Enrollment Report (SSCCER)
- Preliminary Completer Demographics Report (CDR)
- CTE Credentialing Collection (CTECC)
- Final Completer Demographics Report (CDR)