Budget & Grants Management

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Direct Aid & State Payments

Annual School Report

Pursuant to Section 22.1-81, Code of Virginiathe Annual School Report (ASR) must be submitted to VDOE by school divisions and regional programs on a date to be determined by the Superintendent of Public Instruction.  Written requests for a 15-day extension may be submitted prior to the reporting deadline established by the Superintendent of Public Instruction.  All ASR submissions are made using the Web-based Single Sign-on for Web Systems (SSWS) portal.  Instructions and resources related to the ASR submission are located within the ASR application in SSWS.

The ASR submission in SSWS is made using two separate files.  A tab-delimited text file is used to capture revenue, expenditure, fund balance, full-time employee, and activity fund data.  A separate Excel file is used to capture supplemental data necessary to fulfill federal and state reporting requirements, or to record essential data for future calculations of SOQ funding.

The ASR data collection is used to provide financial information on K-12 programs in Virginia to the Governor, General Assembly, the federal government, other policymakers, and the public.  The data is also used in developing the Direct Aid to Public Education budget and reporting the percentage of division operational expenditures for instruction and school-level per-pupil expenditures on the School Quality Profiles.

Reports to the General Assembly

The Office of Budget is required by the Code of Virginia or the Appropriation Act to report the following to the General Assembly:

  • Teacher Salary Survey Reports - Average teacher salary information is collected from school divisions annually as well as principal and assistant principal salary information.
  • Required Local Effort and Required Local Match - Collected from school divisions annually to show the degree to which each school division has met, failed to meet, or surpassed its required local expenditure in support of the Standards of Quality (SOQ), as well as required local match for the optional Incentive and Lottery-funded programs in the Direct Aid to Public Education budget.
  • Uses of At-Risk Funding - School divisions report the uses of state funding for at-risk students. The state funding reported includes the At-Risk Add-on, Prevention, Intervention, and Remediation, and Early Intervention Reading Initiative.

To access these reports:

  1. Visit https://rga.lis.virginia.gov/
  2. Filter "Department of Education" as the Author
  3. Filter by the appropriate year

Fiscal Services

FFATA Reporting


Locality Ledger Reports

Retirement Incentive Payments