Pupil Transportation Data Collection

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School divisions that provide transportation to students must complete the annual transportation report in order to receive transportation funding through Basic Aid. To facilitate the collection of this data for each fiscal year, the online Pupil Transportation Report provides forms to report the data needed to calculate funding for transportation. School divisions also must report information about crashes or incidents involving school buses, pupils and personnel who ride school or activity buses.

School divisions reporting data for both of these collections must use the Web-based data collection & reporting system (SSWS).

SSWS login page (password protected)

Annual Superintendent's Insurance Certification Instructions

Certification must be made using the online application contained in the VDOE Single Sign-on for Web Systems (SSWS) portal by the division superintendent or a designee who has signature authority. The SSWS application will be open for certification from June 27 to August 16, 2024. The insurance certification is part of the Crash/Incident Tracking System application in SSWS. Instructions for certifying insurance coverage are as follows:

Log in to SSWS
Select “Crash/Incident Tracking System”
On the right-hand side, select “Crash/Incident”
Select “Certify Insurance”
From the drop-down box, select either “self-insured” or “not self-insured”
If you are not self-insured, provide the name of the insurance company providing coverage
Click the “Certify” button

School Bus Driver Critical Shortage Survey

School Bus Accident Data

Per the Regulations Governing Pupil Transportation effective September 28, 2012, school bus accident data is published.